This will NOT find items containing abcBOBdef, or 123bob. How to Use Outlook Search Operators . Use any of the options in the Refine group to refine your search results. Contacts that contain 6/4/1960 in the Birthday field. Just type your search term into the bar, then click Find Next. The following searches will only return the proper results when run from a Contacts folder. This opens the Outlook search ribbon and places an active cursor in the search bar from anywhere within Outlook. To use the built-in filters, click in the Search box. When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. Note: Support for specifying custom dates via the Expanded Search drop-down is missing from some builds of Outlook for Windows. Every weekday morning you’ll get IT news, tips and tricks, and SaaS updates delivered straight to your inbox. Keyboard shortcuts for searching in Outlook. Search by sender, subject, folder, date, and date range.Or, search for messages with attachments. Here you can specify what item you’re looking for (message, contact, appointment etc. Respond more efficiently, navigate your inbox with ease, and increase email productivity with the following Outlook keyboard shortcuts. This opens the little-known but very useful Advanced Find window. You can also type from: and then the first few letters of a contact's name and Outlook will suggest a list of contacts for you to select. Searching for "365" will NOT find messages that contain "Office365". Instant Search also recognizes the follow date values: Relative dates: For example, today, tomorrow, yesterday, Multi-word relative dates: For example, this week, next month, last week, past month, coming year, Months: January, February ... December. Instant Search is not case sensitive. Contacts that contain bobby in the Nickname field. To limit your search results to emails from an email address, type from:email@example.com in the search box. Contacts that contain physician in the Job Title field. Learn how Lookeen can power up your Outlook search. Sign in. Items whose size is less than 10 kilobytes, Items whose size is between 10 and 25 kilobytes, Items whose size is between 25 and 100 kilobytes, Items whose size is between 100 and 500 kilobytes, Items whose size is between 500 kilobytes and 1 megabyte. For instructions on how to change the version of the shortcut, go to Change the keyboard shortcuts version. Then, combine operators and terms using AND and OR and parentheses for precedence and grouping. Close the Find dialog box when you're finished. The following tables offer several handy shortcuts to help you work more quickly and more efficiently with Outlook 2016. Items from bobby that arrived on either 1/7/17 or 1/8/17. You can also use hasattachment:true to get the same results. For example "Red category" or "Redo" or "Redundant.". In addition to these examples, you can use AND, NOT, OR, <, >, =, and other operators to refine your search. But wait! Note the use of parentheses to group the dates. These shortcuts will help you search in Outlook much faster and more effectively. Calendar items next week where the subject contains status. For example, if you search for "project" either with or without quotes, Outlook will return all messages with the word project, projects, projector, projecting, etc. Note the use of parentheses to enclose the address. Cancel. Bonus tip: Ctrl+H will open the same window, but to the Replace tab. The following table shows you some examples of searches you might find useful. Contacts that contain 555-0100 in the Mobile Phone field. Contacts that contain 4567 Main St., Buffalo, NY 98052 in the Home Address field. This comes in especially handy if you’ve forgotten which folder you’ve saved a particular item in. Contacts that contain 98052 in the Business Postal Code field. Items whose size is larger than 5 megabytes, from:bobby (received:1/7/17 OR received:1/8/17). The Outlook ribbon will change to show the Search tab. Outlook and Outlook.com offer a simple search to find certain emails, but when your search is complicated, construct queries using search operators. Why do I have to open a message and click on it's body before I can archive it with the letter 'e'? (click on image to enlarge) Note: The ‘?’ keyboard shortcut only works in Outlook on the Web, Outlook.com and OWA for Exchange 2016. You can type a number of phrases in the Search box at the top of the Outlook message list. Note that logical operators such as AND, NOT, and OR must be in uppercase letters. These shortcuts will help you search in Outlook much faster and more effectively. To help others do the same, we organized these keyboard shortcuts based on the three types of email views: Inbox View, Conversation View, and Compose View. Use Outlook's built-in search filters. In Outlook on the web and Outlook.com, you can use the keyboard shortcuts from Outlook.com, Yahoo Mail, Gmail, or Outlook. This shortcut is useful when you frequently search for a particular phrase, emails to or from particular people, flagged mail, or any number of other criteria. This opens the Outlook search ribbon and places an active cursor in the search bar from anywhere within Outlook. Contacts that contain 555-0100 in the Business Fax field. Adding a folder to Favorites is really easy. Items in which bobbyy is on the Bcc line. You can use one of Outlook’s pre-defined search folders, or create one of your own. These keys need to be pressed and held down when clicking on the Outlook shortcut in for instance the Start Menu or Taskbar. Items that arrived on 1/1/2016. The reflex action to find anything these days is to use the Ctrl+F shortcut, but this actually forwards the email that’s currently selected. So if you type ray into the Search box, Outlook will return messages that contain ray, Ray, Raymond, and rays, but not disarray or tray. Depending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. Operators should be typed in uppercase letters. You need to make sure that the item is open (double click to pop it out), otherwise F4 won’t do anything. Items that have attachments named presentation.pptx or an attachment that contains presentation.pptx within its contents. ), where to look for it, how it’s categorized, and much more. To visually scan for every occurrence of a word or phrase in an email, instruct Outlook to highlight every instance of a specific word or phrase. The shortcuts in Outlook 2013 help you make appointments, distribution lists, and e-mails. There's no doubt that Microsoft Outlook is much more powerful and flexible than Mail or any other desktop email client out there. Join a community of over 45,000 IT professionals. Created on January 27, 2018 . Items whose subject contains the phrase bobby moore. Items sent from bobby moore. Ctrl+Alt+A. The Ctrl+E or F3 shortcut is what you’re looking for. However, most of the keyboard shortcuts listed in the picture above also work for OWA 2010 and OWA 2013. Items containing both bobby and moore, but not necessarily in that order. Note the use of parentheses to enclose the address. Items that arrived between 10/1/16 and 10/5/16. GT. Depending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. Items sent from bobby moore where status report appears in the subject line, body, or attachment contents. This is fixed in builds 16.0.12126.10000 and later. Note the use of double quotes so that the search results match the exact phrase within the quotes. To search for emails in Outlook precisely using search operators, enter your search keywords in the Search box. Items that are flagged for follow up a due date. OWA Keyboard Shortcuts Why are there so few keyboard shortcuts for OWA? Note the use of parentheses to enclose the address. The Ctrl+E or F3 shortcut is what you’re looking for. Items received from anyone during the month of May (any year) where the subject contains status. […] This shortcut lets you create a Search Folder. Items in which the e-mail address firstname.lastname@example.org is on the Cc line. Learn to narrow your search criteria for better searches in Outlook, A subscription to make the most of your time. ’ t return too many superfluous results there 's no doubt that Microsoft Outlook is much.... 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